Skip to content
Reverso
Book a demo

Glossary

The glossary of a returns bench

Clear definitions of the terms used in returns processing, from inspection to restocking.

Updated

3PL
A third-party logistics provider: a warehouse that stores, picks, packs, ships and often processes returns on behalf of several merchant clients.
Merchant (client)
A brand or retailer whose goods a 3PL handles. In returns processing, each merchant has its own grading rules, dispositions and service level.
Return-to-stock time
The hands-on time per unit from the scan that opens it at the bench to the put-away that closes it. Measured per unit, averaged over a period.
RMA
Return merchandise authorisation. The record a merchant or portal creates when a shopper starts a return, usually carrying a number, a label and a reason.
Return portal
The shopper-facing site where a return is started: order lookup, item selection, reason, and a label. Some portals belong to the merchant, some to a 3PL.
SOP
Standard operating procedure. In returns, the merchant's rules for inspecting their goods: which issues to look for, when to photograph, and what each issue should become.
Issue
A defect or condition found on inspection, such as worn, stained, missing tags or damaged in transit. Issues are the inputs the disposition is decided from.
Grading
Inspecting a returned unit and recording its issues and condition against the merchant's rules. The output is a grade and a recommended disposition.
Photo evidence
A photograph taken at the bench and stored against a specific issue on a specific unit, so a later dispute about condition can be settled from the record.
Disposition
What happens to a unit after grading: return to stock, dispose, donate, return to merchant, hold, quarantine, or missing item.
Restock
Returning a unit to sellable inventory, including the write-back to the system that holds stock levels.
Restock SKU
The SKU a graded unit is restocked under when it differs from the one it was sold as, for example an open-box or B-grade variant.
Value-added service (VAS)
Work done to a returned unit beyond inspection: repair, cleaning, repackaging, re-tagging. Each has an outcome and, at most 3PLs, a price the merchant is billed.
License plate (LPN)
A printed barcode attached to a unit that leaves the bench for a longer service, so it can be tracked while out and scanned back in to resume its return.
Put-away
Moving a unit from the bench to its storage location and recording the bin it went into.
Bin location
The named shelf position a SKU is stored in, such as A-12-03. The last known bin for a SKU is what a put-away screen prefills.
SLA
Service level agreement. For returns, the window a 3PL commits to for processing a merchant's return after it is received, usually 24 or 48 hours.
Blind return
A unit that arrives with no RMA or advance notice. It has to be identified and recorded from the parcel and the item itself before it can be processed.
Label template
The layout a 3PL prints for a merchant's product or packet labels, with a barcode format such as Code 128, QR, EAN-13 or UPC-A.
Hands-on time
The time a processor is actively working on a unit, as opposed to the time the unit spends waiting. Return-to-stock time is hands-on time per unit.

The one term worth a whole page is return-to-stock time. The Return to stock time page covers the formula, how to measure it in any system, and what moves it.