- 3PL
- A third-party logistics provider: a warehouse that stores, picks, packs, ships and often processes returns on behalf of several merchant clients.
- Merchant (client)
- A brand or retailer whose goods a 3PL handles. In returns processing, each merchant has its own grading rules, dispositions and service level.
- Return-to-stock time
- The hands-on time per unit from the scan that opens it at the bench to the put-away that closes it. Measured per unit, averaged over a period.
- RMA
- Return merchandise authorisation. The record a merchant or portal creates when a shopper starts a return, usually carrying a number, a label and a reason.
- Return portal
- The shopper-facing site where a return is started: order lookup, item selection, reason, and a label. Some portals belong to the merchant, some to a 3PL.
- SOP
- Standard operating procedure. In returns, the merchant's rules for inspecting their goods: which issues to look for, when to photograph, and what each issue should become.
- Issue
- A defect or condition found on inspection, such as worn, stained, missing tags or damaged in transit. Issues are the inputs the disposition is decided from.
- Grading
- Inspecting a returned unit and recording its issues and condition against the merchant's rules. The output is a grade and a recommended disposition.
- Photo evidence
- A photograph taken at the bench and stored against a specific issue on a specific unit, so a later dispute about condition can be settled from the record.
- Disposition
- What happens to a unit after grading: return to stock, dispose, donate, return to merchant, hold, quarantine, or missing item.
- Restock
- Returning a unit to sellable inventory, including the write-back to the system that holds stock levels.
- Restock SKU
- The SKU a graded unit is restocked under when it differs from the one it was sold as, for example an open-box or B-grade variant.
- Value-added service (VAS)
- Work done to a returned unit beyond inspection: repair, cleaning, repackaging, re-tagging. Each has an outcome and, at most 3PLs, a price the merchant is billed.
- License plate (LPN)
- A printed barcode attached to a unit that leaves the bench for a longer service, so it can be tracked while out and scanned back in to resume its return.
- Put-away
- Moving a unit from the bench to its storage location and recording the bin it went into.
- Bin location
- The named shelf position a SKU is stored in, such as A-12-03. The last known bin for a SKU is what a put-away screen prefills.
- SLA
- Service level agreement. For returns, the window a 3PL commits to for processing a merchant's return after it is received, usually 24 or 48 hours.
- Blind return
- A unit that arrives with no RMA or advance notice. It has to be identified and recorded from the parcel and the item itself before it can be processed.
- Label template
- The layout a 3PL prints for a merchant's product or packet labels, with a barcode format such as Code 128, QR, EAN-13 or UPC-A.
- Hands-on time
- The time a processor is actively working on a unit, as opposed to the time the unit spends waiting. Return-to-stock time is hands-on time per unit.
The one term worth a whole page is return-to-stock time. The Return to stock time page covers the formula, how to measure it in any system, and what moves it.